Event Services Request Form Step 1 of 2 50% We wish to provide you with the best possible event management services. This document is to give us an idea of your service needs. You will receive a service quote to use for planning purposes. We realize that your needs may change. A more detailed service planning meeting will take place upon acceptance of our high quality professional event management services.Name:* First Last Address:* Inter-D Address Department Email:* Phone:*Name of Event:* Date(s) of Event: Expected Number of Attendees: Location: Approximate Registration Fee: My event is best described as: Conference Short Course Reception Continuing Education Banquet Other I anticipate need of the following services (check all that apply):EVENT PLANNING Consulting Design of event including timeline Attendance at committee meetings REGISTRATION SERVICES Registration management Set-up registration database Accept registrations via mail or fax Accept web registrations Mail confirmation receipts Collect fees and manage all account receivables Make name badges Provide check-in roster, walk-in forms, receipts Create certificates Provide registration income report ON-SITE REGISTRATION SERVICES On-site coordination (estimate number of days and times needed) FACILITY MANAGEMENT Evaluation of potential sites Contract with facility for meeting space Contract sleeping room blocks Make catering arrangements Configure meeting space Make all audio-visual arrangements FINANCIAL MANAGEMENT Develop preliminary budget for event Manage all income Manage and pay all event related expenses Provide accounting report at conclusion of event PROMOTION AND MARKETING SERVICES Design brochure Coordinate printing of brochure Coordinate mailing of brochure Place paid advertisement in publications Draft press releases Host and design web page Purchase conference gift MATERIAL HANDLING SERVICES Design and produce abstracts or proceedings books Reproduce speaker handouts Design evaluation forms Printing of color handouts or other special services Assemble course handouts, folders, binders, etc. SPEAKERS Contact speakers Confirm for audio-visual, biographies, and handouts Make speaker accommodations Make travel arrangements Process reimbursements or honorariums TOURS AND ENTERTAINMENT Secure speakers or entertainers Negotiate and contract for service Book tour or field trip Arrange transportation EXHIBITORS, DISPLAYS OR POSTER SESSIONS Contract space and equipment Develop exhibitor materials Register and confirm Assign space OTHER NEEDS (not listed above)
